Minutes - Dixie Division, TCA
November 10, 2007
A meeting of the Board of Directors of Dixie Division TCA was held Saturday, November 10, 2007 during the Dixie Division Meet. In attendance were President Bill Stitt, Herman Pierson representing Vice-President Ed Bonnell, Carol Kelleher representing Secretary Don Webb, Treasurer George Baltz, Volunteer Chapter President Don Henderson, Music City Chapter President Jim Tate, Director Tom Kelleher and National Past President Bob Keller. Dick MacNary was unable to attend due to a health issue.
The meeting was called to order by Bill Stitt at 12:10 PM. The minutes of the June 9th meeting were approved as submitted.
Treasurer's Report-- George Baltz submitted 11/10/07 Treasurer’s Report which reflected a current balance of $11,050.99 including a balance of $2,699.76 from the sale of the Dixie Division 20th Anniversary boxcars. All costs associated with the sale of the boxcars have been recouped. The Treasurer’s Report was approved as submitted.
OLD BUSINESS
President Stitt reported:
1. The National Board of Directors approved the proposal that the Dixie Division host the 2012 National Convention in Atlanta, Georgia.
2. 20th Anniversary Boxcar- The Division received 398 cars from Lionel. Of these, 369 have been sold. Two were given to John Coniglio in recognition of his efforts in the development and procurement of the cars. President Stitt moved that 2 cars be given to Weyman Barber in recognition of his efforts in managing the sale and distribution of the cars to the members. The Board of Directors approved this action. The Division will continue selling the remaining cars while considering reserving some for the 2012 Convention Welcome Party.
3. K-Line MKT Cars – The Division now has 14 cars after the Meet today. The Chapters also have cars to raffle in the future.
4. National Standards Committee--The Board of Directors discussed the most practical manner to institute the Compliance Program adopted by the National Board of Directors at the June 2007 National meeting.
NEW BUSINESS
1. The National Office has requested data from the Divisions and Chapters on meets and publications. President Stitt has copies from the division and Chapters’ submissions. More data will be requested by the TCA Bylaw Revision Committee.
2. Officers and members are requested to avoid commenting on the litigation basically styled as Ambrose v. TCA and The Eastern Division.
3. The result of the election of a new National Secretary is expected by December 2007.
4. Dixie Flyer 2008 – The general consensus of the Board of Directors was that the next issue of the Dixie Flyer should be released in July/August 2008 and should emphasize, to the extent possible, information on upcoming Chapter and Division Meets. Currently fixed dates for meets in 2008 are Music City: December 13 and Terminus: May 17, September 6 and December 6.
5. Commemorative Survey – The compilation of interest in types of cars, engines and road names was distributed with a general discussion of the need to develop a plan for such items. No final action was taken.
6. Future Meets – General discussion of steps to manage mailing lists and to promote attendance from the public including offering “Guest Door Prizes”. No final action was taken.
7. Income Development – General discussion of ways and means to generate additional revenue for Dixie Division in light of the “no dues” approach and the need to have a reserve for the 2012 National Convention expenses. No final action was taken.
8. 2008 Dixie Division Meets – President Stitt raised the topic of holding two Division Meets in 2008. While final dates were not selected, the Board of Directors unanimously adopted a motion to have two Division meets in 2008 and thereafter. One meet is to be held in Tennessee, rotating between the Volunteer and Music City Chapters and one meet in Georgia.
9. Raffle of Norfolk Southern SD-40 Dummy – The Division has received one of the two units that had been ordered. This first unit will be raffled, beginning in Knoxville on 11/24/07, with 100 tickets being offered at $5.00 each.
10. TCA Development Office Funding Request – President Stitt distributed a memorandum from the National TCA Development Office requesting donations from the Divisions for equipment and software. Given the Division’s forthcoming National Convention and the associated expenses, a motion to defer action on that request until the National Convention expense/revenue status was better known was unanimously passed.
There being no further business, a motion to adjourn the meeting was unanimously passed and the Board of Directors Meeting was adjourned at 1:15 PM.
Carol Kelleher for
Don Webb
Secretary
Dixie Division TCA
